Next Generation America Bylaws
Below are the bylaws for Next Generation America. Lasted updated March 21, 2022.
Article I - Name & Purpose
Section 1: The name of the organization shall be Next Generation America.
Section 2: The nonprofit organization, Next Generation America, was formed to increase public awareness of the United States of America’s government (local, state, & federal) and the political system involved. The organization aims to educate and engage young Americans and provide useful tools and information to enhance civic knowledge and to promote more interaction with local, state, and federal government among young citizens. Next Generation America is nonpartisan and shall never make political endorsements of candidates for office. This organization is dedicated to promoting engagement of all political parties and shall always welcome members from all political points of view.
Article II - Membership
Section 1: Application for member shall be open to any person that supports the purpose statement in Article 1. Section 2, and continuing membership is contingent upon being up-to-date on member dues. The board will determine the member dues.
Section 2: Membership shall be granted upon a majority vote if the Board.
Section 3: Each member of the Next Generation America Board shall have one vote at each meeting. The Board shall have the authority to establish and define non-voting categories of membership.
Article III - Meetings of Members
Section 1: Regular Meeting. The date of the regular quarterly meeting shall be set by the Board of Directors who shall also set the time and place.
Section 2: Special Meetings. Special meetings may be called by the Chairperson, the Executive Committee, or a simple majority of the Board of Directors. A written request signed by fifty percent of the voting members may call a special meeting.
Section 3: Notice. Notice of each meeting shall be given to each voting member, by email or by mail, not less than seven days before the meeting. Special meetings must be sent no less than five days before the special meeting.
Article IV - Board of Directors
Section 1: Board Role, Size, & Composition. The Board is responsible for overall policy and direction of the council and delegates responsibility for day-to-day operations to the organization’s Executive Director and committees. The Board shall have up to eleven but no fewer than five members. The board receives no compensation other than reimbursement of reasonable expenses.
Section 2: Meetings. The Board shall meet at least quarterly, at an agreed upon time and place.
Section 3: Board Elections. Board members shall be elected for terms of four years. There are no term limits for Board members. The Board will conduct voting on new candidates in a timely fashion.
Section 4: Board Development Committee. A Board Development committee shall be appointed by the board to be responsible for developing nominees for board elections, board committees, and planning for board training and leadership. At any point, the Executive Director can take over responsibilities for these actions.
Section 5: Election Procedures. The Board Development Committee shall be responsible for nominating a slate of member representatives to preserve the diversity and balance necessary to enable Next Generation America to provide the best product and messaging to fulfill our mission statement.
Section 6: Terms. All Board members shall serve four-year terms but are eligible for re-election. There are no term limits, but term limits may be established by the Board with a two-third majority vote of approval.
Section 7: Quorum. A quorum must be attended by at least thirty percent of the Board members before business can be transacted or motions made or passed.
Section 8: Notice. An Official Board meeting requires that each Board member have written notice at least five days in advance.
Section 9: Officers and Duties. There shall be four officers of the Board consisting of a Chair, a Vice-Chair, a Secretary, and a Treasurer. The officers shall be elected by the Board at the last meeting of the year. The Executive Director may select candidates if the Board doesn’t act. Their duties are as follows:
Chair - The Chair shall convene regularly scheduled Board meetings, shall preside or arrange for other members of the executive committee to preside at each meeting in the following order: Vice-Chair, Secretary and Treasurer.
Vice-Chair - The Vice Chair will chair committees on special subjects as designated by the board.
Secretary - The Secretary shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each Board member, and assuring that corporate records are maintained.
Treasurer - The Treasurer shall make a report at each Board meeting. Treasurer shall chair the finance committee, assist in the preparation of the budget, help develop fundraising plans, and make financial information available to Board members and the public.
Section 10: Vacancies. When a vacancy on the Board exists, nominations for new members may be received from present Board members and by the Secretary in advance of a Board meeting. The nominations shall be sent out to Board members with the regular Board meeting announcement, to be voted upon at the next Board meeting. All vacancies will be filled only to the end of the particular resigned Board member’s term.
Section 11: Resignation, Termination and Absences. Resignation from the board must be in writing and received by the Executive Director and/or Secretary. If a member notifies that Board that a member who serves on the Board no longer represents the member organization or the organization’s best interest, the person is no longer eligible to be on the Board. All actions require a simple majority vote. A Board member shall be dropped for excess absences from the Board if he or she has five or more unexcused absences from Board meetings within two years. A Board member may be removed for other reasons by a majority vote of the remaining directors.
Section 12 Special Meetings. Special meetings of the board shall be called upon the request of the Chair or one-third of the board. Notices of special meetings shall be sent out by the Secretary to each Board member postmarked two weeks in advance.
Section 13 The Board may set dues schedules for memberships.
Article V - Committees
Section 1: The Board may create committees as needed, such as development, data collection, media, messaging, etc. There shall be two standing committees - Executive and Finance Committees. The Board Chair appoints all committee chairs. Committee chairs must be members of the Board.
Section 2: The four officers serve as the members of the Executive Committee. The Executive Committee shall review the performance of the Executive Director. Except for the power to amend the Articles of Incorporation and Bylaws, the Executive Committee shall have all the powers and authority of the Board of Directors in the intervals between meetings of the Board of Directors, subject to the direction and control of the Board of Directors.
Section 3: Finance Committee. The Treasurer is chair of the Finance Committee, which includes four other Board members. The Finance Committee is responsible for developing and reviewing fiscal procedures, a fundraising plan, and annual budget with staff and other Board members. The Board must approve the budget, and all expenditures must be within the budget. Any major change in the budget must be approved by the Board of the Executive Committee. The fiscal year shall be the calendar year. Quarterly reports are required to be submitted to the Board showing income, expenditures and pending income. The financial records of NGA are public information and shall be made available to staff members, Board members, and the public.
Article VI - Director and Staff
Section 1: Executive Director. The Executive Director is hired by the Board. The Executive Director has day-to-day responsibility for the Council, including carrying out the Council's goals and Board policy. The Executive Director will attend all Board meetings, report on the progress of the Council, answer questions of Board members and carry out the duties described in the job description. The Board can designate other duties as necessary.
Article VII - Amendments
Section 1: These bylaws may be amended when necessary by a two-thirds majority of the Board of Directors. Proposed amendments must be submitted to the Secretary to be sent out with regular Board announcements.